What to Look for in a Cloud Email Archiving Solution

After a long period, email archiving has become a recognized exercise for both small and large industries and especially for the operating sector like finance, education, or healthcare. If you have plans to use a cloud email archiving solution for business or company, then you have made a great decision. It saves thousands of dollars. The hard part comes now, how would you choose the best email archiving solution for your company? Not all the email archiving solution is the same and will provide you the best service for your company. Some email archiving solutions offer a wide range of features, while others are more affordable. So, when you are looking for the best email archiving solution, you have to check out the features. In this article, let us discuss the features of the email archiving solution that you should prioritize when considering your future email archiving vendor.

Compatibility and Integration

In the modern world, an email provider can act as a cloud email archiving solution provider. If it is not possible, then make sure to choose a company that is compatible with your email client. Select the best cloud archive for your business and ensure that suitable for your email platform. And the vendor can support several archiving scenarios, including Office 365, Microsoft Exchange Server on-premise (MES), SMTP journaling, and processing of PST files or policy-based mailbox capture.

User Interface

At first, understand that the compliance officers and IT team is not the only people who use the email archiving solution. End users also can able to search and export emails, and they have access to their personal mailbox archives.

According to the McKinsey Global Institute report, in a single day, an average office worker handles 125 emails and spends 27% of the workweek reading and responding to email. An email archiving software that’s easy to decrease effort should be first on your list of priorities.

Vigorous Search Capabilities

While choosing an email archiving solution, search for the option which is everyone uses most frequently. It is the main reason for an email archiving solution to a dynamic that your archive is both easy and quick to sift through.

Large industries often have millions of emails contained in their archives. To search those large amounts of emails, they need archive which has a super-fast search engine that can return exact results in a few seconds. Ensure that your cloud email archive contains all the important functionalities, including an advanced search designed for complex queries.

Ability to ingest legacy email

Those who are looking for an email achieving solution are only the small number of companies doing it for the first time. The large numbers of people have already owned a solution, and now they are moving forward to a 4th generation cloud archiving system that can assure better performance and affordable price.

Your company should transfer all the historical email data from the previous solution to the new archive in order to maintain the business steadiness and stay in the track with compliance regulations.

An effective archiving process

You can find many ways to archive emails and to select the best email archives solution that can meet all your needs. So it is essential to understand your company’s archiving needs and requirements.

        ·      Is it significant to preserve email attachments as well?

        ·        How healthy do you want your infrastructure to be?

        ·        Would you want their content to be searchable?

      ·    Is the cloud email archiving solution able to detention all incoming, outgoing, and internal traffic?

To get an answer to the entire above question, choose the perfect email archive solution for your company.